Privacy Policy and Cookie Information

Throughout this page, the terms "Suntech UK", "eFOLDi", or "us" or "we" refers to SunTech UK Limited, trading as eFOLDi, a company registered in England and Wales under company number 06906908 and with its registered office and trading address at 25 Ormside Way, Redhill, Surrey, RH1 2LW, which is the owner of the website efoldi.com. The term "you" refers to the user or viewer of our website.

1. Privacy and Security

Respecting your privacy and ensuring the confidentiality of your personal information is critical to us. Our Privacy Policy explains how we collect, safeguard and use your data. For the purpose of the Data Protection Act 2018 and the General Data Protection Regulation (the "GDPR") as applicable in the UK and as amended, supplemented or replaced from time to time ("Data Protection Law"), the data controller is Suntech UK Limited. This policy is designed to ensure that we interact with you in accordance with your wishes and in line with Data Protection Law. Please note that this policy does not extend to websites that are linked to this website. You should refer to the privacy policies of any such websites for further details about their use of your personal information.

2. What do we mean by ‘personal information'?

For us, "personal information" means information which relates to you personally, like your name or email address. Any information that does not relate to you personally is "non-personal information." If we store your personal information with information that is non-personal, we will consider the combination as personal information. If we remove all personal information from a set of data, then the remaining data will be classed as non-personal information.

3. Collection of your information.

3.1 When does SunTech UK receive your personal information?

We collect personal information about you when you provide it to us. We only collect personal data relevant to the type of transactions you make with SunTech UK. For example, when you contact SunTech UK to purchase an item online or sign up to any of SunTech UK’s online content, such as newsletters or competitions, or you telephone, email or write to SunTech UK for any reason, we may receive and retain personal information about you. If you engage with our social media accounts, such as Twitter and Facebook, we may receive personal information about you then too. If you use these networks, their privacy policies apply, and we encourage you to read them.

We will also receive personal information from you if you apply to us for a job or to register as a dealer (if you are an individual or partnership). The information we collect is relevant to the type of transaction you are entering into. It may include details such as your name, email address, social media account details, postal address, telephone or mobile number. If you are buying a product from us, it may include financial and credit card information. If you are applying for a job or dealership with us, it may include professional qualifications, professional affiliations, education, details about your work and career and a personal description.

If you provide any information about other individuals such as friends, family or colleagues, you warrant us that you are entitled to provide that information and authorise us to process this data on the same basis as outlined in this privacy policy.

We may also collect information when you visit our website, such as:

a. technical information, including the Internet Protocol (IP) address used to connect your device to the internet, your login information, browser type and version, time zone setting, browser plug-in types, plug-in versions, operating system and platform;
b. information about your visit, including the full Uniform Resource Locators (URL), clickstream to, through and from our sites (including date and time), items you viewed, page response times, download errors, length of visits to pages, page interaction information (such as scrolling, clicks, mouse-overs) and methods used to browse away from the page.

3.2 Payment Processing

When you make a payment online, SunTech UK does not receive any financial information. This information is transmitted from you to our third-party vendors for processing. The third-party payment processor for the website is Barclaycard. This information is displayed at the time of the transaction.

3.3 Sensitive Personal Data

Under Data Protection Law, there are certain areas of sensitive personal data known as "special categories”. These include information such as racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, physical or mental health, sex life or sexual orientation or genetic or biometric data personal data. We also include in this category information relating to criminal convictions and offences. We do not generally collect this kind of information, but given the nature of our products, there may be occasions where we collect, for example, information about customers’ health. For instance, this information is needed when we obtain VAT exemption information for us to supply products and services free from Value Added Tax. Clear notices will be provided on payment processing forms so that it is obvious what information we need and why we need it.

All personal data in these special categories is stored on a secure database, to which only a limited number of relevant staff have access. It is deleted when no longer relevant, is never shared with third parties unless we are legally required to do so and is available to you at any point should you wish to see it.

If you provide us with any special categories of personal data, you expressly consent (and you hereby do) to us processing that data for the purposes set out in this privacy policy. If you do not want us to process any such categories, please do not provide it to us.

4. How will SunTech UK use your personal data?

4.1 Use of data

SunTech UK may use the details that you supply for the following purposes:

a. to enable you to make purchases from the range of products that we have made available online;
b. to carry out our obligations arising from any contracts entered into between you and us;
c. to deliver information, products and services that you request from us;
d. to share information about other products and services we or our partners offer that are similar to those that you have already obtained from us or enquired about, so long as, where required by law, you have given the relevant consent;
e. to permit selected third parties to provide you with information about products or services we feel may interest you, so long as, where required by law, you have given the relevant consent;
f. to notify you about changes to our services, events or other items;
g. to ensure that content from our sites is presented in the most effective manner for you and for your device;
h. to manage our own legal or risk issues;
i. to process job/dealership applications submitted to us, in order to evaluate and manage those applications.

When you enter into a contract with, or make a request to, Suntech UK, you are required to provide the necessary information. Otherwise, we may not be able to fulfil the contract or request.

We may also use your information for administrative reasons, including:

• "service administration”, which means that SunTech UK may contact you for reasons related to the completion of commercial or other transactions you have entered into with us, your eligibility for VAT exemption if claimed, or online content you have signed up for;
• in relation to correspondence you have entered into with us whether by letter, email, social media or any other means, and to contact you about any content you provide;
• for internal record keeping of your relationship with us;
• to keep your data up to date - for instance we use the Royal Mail's data on postal address changes to ensure that we can maintain contact with you where we believe you are happy to be contacted by post. We also use services which notify us of the recently deceased to avoid any distress that continued communications would cause;
• to implement any instructions you give us to regarding withdrawing consent to send marketing information;
• to use IP addresses to identify the location of users, which allows us to block disruptive use and to establish the number of visits from different regions;
• to analyse and improve the activities and content offered by the SunTech UK’s website to provide you with the most user-friendly navigation experience.

We may also use and disclose information in aggregate (so that no individuals are identified) for marketing and strategic development purposes.

We may be legally required to share data with third parties - for example, in the course of a fraud investigation or where a court order is in place.

Our communications are designed to tell you about the benefits we can offer so that you have access to our best deals. We use the information we have about you to tailor the content and try to ensure that the offers are as relevant to you as possible. Under the Data Protection Law, this might qualify as profiling. If you do not wish us to use your data for this purpose, please write to us at our address SunTech UK Ltd, 25 Ormside Way, Redhill, Surrey RH1 2LW or email our data protection manager on financeoption@efoldi.com

4.2 Legal basis of processing

Data Protection Law requires us to fulfil at least one "legal ground” for processing data that contains personally identifiable information, currently set out in Article 6 of the GDPR. The grounds applicable to the personal data to which this policy relates to are:

a. Where the processing is necessary for us to perform a contract that you are party to, or to take steps at your request prior to entering a contract; and/or
b. Where the processing is necessary for compliance with a legal obligation to which we are subject; and/or
c. Where processing is necessary for the purposes of our legitimate interests or the legitimate interests of a third party, provided that your fundamental rights and freedoms are not overridden. Our legitimate interests include the management, marketing and promotion of our business, products and services, the administration of your participation in the eFOLDi community and its events, programmes and other activities, and the recruitment and management of staff and dealers; and/or
d. Where you have given consent to the processing.

If more than one of the above grounds apply to the processing of data in question, the applicable ground will be the first one listed.

5. When might we have to share your information?

We are required to share your information with the appropriate bodies if you wish to lease a scooter through the Motability Scheme or take out on of our recommended scooter insurance policies. We will also need to share your information with HMRC if you are claiming VAT relief on your purchases. We will always make you aware of these requirements when you speak to us about any of these transactions.

In addition, we may be legally required to share data with law enforcement bodies if it is required for their investigations. We will act in compliance with UK and international legislation on these occasions.

5.1 Motability

If you are leasing your scooter through the Motability scheme, your details will need to be shared with Motability so that they can check your eligibility and arrange funding. Your data will be kept secure at every stage of this process. Find out about Motability's privacy policy.

5.2 Scooter insurance

We offer scooter insurance policies in partnership with Mark Bates Ltd. These policies are optional extras and will not be taken out without your express permission or instruction to do so. Find out more about Mark Bates Ltd.’s privacy policy.

5.3 HMRC

If you have a long-term illness or disability, and are buying or leasing an eligible product, you may qualify for VAT relief. In these instances, your details will need to be supplied to HMRC for this relief to be applied. Your data will be kept secure at every stage of this process. Find out more about VAT relief or read HMRC's privacy notice.

6. Is your personal information shared with other third parties?

We may pass your information to our third party service providers, agents subcontractors and other associated organisations for the purposes of completing tasks and providing services to you on our behalf (for example to process payments, provide delivery service or complete work not undertaken directly by SunTech UK).

Third Party Service Providers working on our behalf

• When we use third party service providers, we disclose only the personal information that is necessary to deliver the service and we request that they keep all information secure and not to use it for their own direct marketing purposes (unless requested by yourself).
• When applying for Motability through SunTech UK (via phone, online or in showroom) we may be required to pass your information to Motability so that they can process your application. Motability have their own Privacy Policy available to view which details the processes they undertake with your data.

Please be reassured that we will not release your information to third parties outside of SunTech UK for them to use for their own direct marketing purposes, unless you have consented or requested us to do so, or we are required to do so by law, for example, by a court order or for the purposes of prevention of fraud or other crime.

Payment processing gateway

If you order products from our website, your payment will be processed via Barclaycard. Barclaycard provides a secure payment gateway (Level 1 PCI DSS), processing payments for thousands of online businesses, including ours.

Other relevant parties

Our website is hosted by acora.com, and our email services are provided by Google. Our data may be processed on our behalf by Zoho One, meaning that they will organise our data into a form that is usable to us. However, SunTech UK retains control of and legal responsibility for this information.

7. How do we keep your data secure?

We take all necessary steps to ensure any information you provide to us online is safe, secure and managed correctly. In order to prevent unauthorised access or disclosure of this data we have put in place suitable physical, electronic and managerial procedures.

The information you provide to us over the internet via this website is encrypted using secure socket layer technology (SSL).

Any personal information stored on our servers is not publicly accessible. The data is secured and can only be accessed by authorised SunTech UK staff (including contractors) on a "need to know” basis.

8. How long will SunTech UK keep your personal information?

Our policy is to ensure that personal data is only stored for as long as is necessary for the purposes set out in this policy. This may vary according to the type of information and the specific applicable purpose(s). In determining how long we retain your information for, the criteria that we will take into consideration include our legal obligations, good industry practice, the guidance of relevant UK authorities such as the Information Commissioner’s Office and HMRC, and also tax, accounting, health and safety and employment rules. We can provide you with further details applicable to your data on request – please see section 10 below as to how to request this information.

9. How can you request that we update your personal information or change how we communicate with you?

The accuracy of your information is important to us. We want to ensure that we can communicate with you in ways that you are happy with, and to provide you with information that is of interest. You can tell us that your details have changed or change the way that we communicate with you in several ways.

• If you wish to change how we communicate with you, or update the information we hold, then please contact our data protection manager.
Email: financeoption@efoldi.com
Post: 25 Ormside Way, Redhill, Surrey RH1 2LW.
• Additionally, you can opt out of email separately at any time by clicking the unsubscribe link in any marketing email from SunTech UK.
• If you have an online account, you can adjust your data-handling and marketing consents and preferences by logging into your account and going to the ‘My account’ settings.

How long will it take for these changes to be effective?

When you request that we stop sending you marketing information, we aim to update our records within 7 days, so you may continue to receive communications within that time.

10. What rights do you have regarding your data and how we use it?

10.1 Your rights

You have various rights under Data Protection Law. These include:

a. the right to ask us not to process your personal data for direct marketing purposes, even if you have given consent;
b. the right to withdraw any consent you may have given for our processing of your data – if you exercise this right, we will be required to stop such processing if consent is the sole lawful ground on which we are processing that data;
c. the right to ask us for access to the data we hold about you (see section 10.2 below for further details);
d. the right to ask us to rectify any data that we hold about you that is inaccurate or incomplete;
e. the right to ask us to delete your data in certain circumstances;
f. the right to ask us to restrict our processing of your data in certain circumstances;
g. the right to object to our processing of your data in certain circumstances;
h. the right to require us to give you the data we hold about you in a structured, commonly used and machine-readable format so that you can provide the data to another data controller.

You can exercise any of the rights set out above, free of charge, by contacting us at financeoption@efoldi.com. If we require any more information from you in order to process the request, we will ask this from you following your request

If you submit unfounded or excessive requests to exercise any of these rights, we reserve the right to decline your request or make a reasonable charge for fulfilling your request. You also have the right to lodge a complaint with the Information Commissioner’s Office (www.ico.org.uk) if you are concerned that we are not respecting your rights under Data Protection Law. The Information Commissioner’s Office is the authority in the UK which is responsible for overseeing the application of, and enforcing, Data Protection Law.

10.2 Accessing your data

You have the right to obtain confirmation from us as to whether we are processing (including holding) personal data about you.

If we are processing personal data about you, you are entitled to be provided with:

a. information as to the purposes for which we process the data;
b. information as to the categories of the data that we are processing;
c. information as to the recipients or categories of recipients to whom the data has or will be disclosed;
d. information as to the envisaged period for which we will store the data, or if that has not been determined, the basis on which that period will be determined;
e. a copy of the data (should you request further copies, we may make a reasonable charge which will inform you of at the time). Please note that this right is subject to the rights of others in relation to their own or someone else’s personal data.

See section 10.1 above for details of how to exercise these rights.

11. How can you contact us?

This website is owned and operated by SunTech UK Ltd, 25 Ormside Way, Redhill, Surrey RH1 2LW.

If you have any questions about this privacy statement or any other matters concerning this website or you wish to report a technical error, please get in touch using the various options available on the contact page.

12. Changes to SunTech UK’s privacy policy

This Privacy Policy may be updated from time to time so we recommend that you check it each time you submit personal information to SunTech UK. The date of the most recent revisions will appear on this page. If you do not agree to these changes, please do not continue to use the SunTech UK website to submit personal information.

Cookie Information

The SunTech UK website uses cookies, in order to give you a better browsing experience. These cookies help our site to run more smoothly on your computer.

1. About cookies on our website

A cookie is a small file of letters and numbers that we place onto your device. It is used to tailor your experience either for the duration of your visit (using what is known as a "session” cookie) or for repeat visits (for which we store what is known as a "persistent” cookie).

We also use "analytical” cookies which allow us to recognise and count the number of times you visit and to see how you move around our website.

Some cookies are set directly by us, while others are set by trusted third parties.

2. Types of cookies

There are several types of cookies in use on this site. Some of these are set by us, and some are set by trusted third parties.

3. How are these cookies used?

3.1 Cookies set by us

Persistent cookies are used in cases where your interactions need to be remembered across multiple visits, such as recalling items you have added to the shopping basket. This type of cookie can be removed by finding the ‘clear history’ option in your web browser and selecting cookies as one of the items to be deleted.

Session cookies are also in use on this site. These only last for the duration of your visit. They store information on your short-term interactions with the site, such as whether you are logged in to your user account (if you have one).

We reserve the right to add further cookies in the future if we feel they will be beneficial for the performance of this website.

3.2 Cookies set by third parties

In addition to cookies set by us, we allow trusted third parties to place cookies on our site.

4. Google Analytics

We use Google Analytics, a free service offered by Google that gathers detailed information about your activity on this website. It does not gather any personal information, but it helps us to measure the way that you and other users move around the site with a view to improving your experience over time. Find out more about the cookies gathered by this service.

5. Facebook Pixel

This lets us see when you have come to our website via a Facebook advert or post. We can’t see any personal information about you, but it helps us to make our Facebook pages and adverts more relevant and useful to all our Facebook followers. Find out more about Facebook’s privacy policies.

6. Google Website Call Tracking

This helps us to track how many phone calls are made to us when the phone numbers displayed on our website or online adverts are clicked. We can’t see any personal information about you, but it helps us to make sure that our phone number is in the right place on our site and that our adverts are effective. Find out more Google’s privacy policies.

7. Adword remarketing

This means that if you have visited our site, you may be shown adverts about our products when you visit other websites which display advertising. We can’t see any personal information about you, but it helps us to market our products to people who have shown an interest in us. Find out more about Adword remarketing and how to control or disable this service.

8. Are cookies safe?

Yes, cookies are completely safe and do not hold any personal information such as your home address, date of birth or credit card details.

If you would like to find out more about cookies, visit www.aboutcookies.org.uk

9. What if I don’t want cookies?

If you are not comfortable with our website using cookies, please change your browser settings or navigate away from this website. Please note that by not using cookies some of the website's features may not be available.

You can manage or block the cookies set by us, or indeed any other website, should you wish to do so. This can be done via the browser settings on your device. If you have already consented, you can withdraw your consent at any time using these settings.

For more comprehensive information about blocking cookies please visit www.aboutcookies.org.uk. If you wish to specifically manage or block cookies on the browser of your mobile device, you may need to refer to the manual for the handset. You should be aware that restricting or blocking cookies may have an impact on the functionality of this website and effect the intended experience.

We may from time to time embed content from websites such as YouTube and Vimeo. As a result, you should check the relevant third-party website for more information about those cookies.

10. For how long will cookies be active?

Our cookies expire in line with normal practice, and none will be active for longer than two years.